Good property management advice for landlords includes keeping properties well-maintained to attract and retain good tenants. It also protects the value of your investment.
According to Investopedia, the number one reason why renting may be better than buying is the absence of maintenance costs or repair bills. That's a problem for the landlord. Tenants have come to expect efficient maintenance coordination.
Keep reading to discover four strategies for effective maintenance coordination for your investment properties. Improve your property management skills and satisfy your tenants with a high standard of service.
1. Implement a Maintenance Management System
Do you want to improve your maintenance workflow? One of the best facility management tips to follow is to use a maintenance management system. When choosing software, make sure it allows you to do the following:
- Schedule repairs
- Track work orders
- Check the progress of maintenance tasks
A software system with these key features will help you improve efficiency. Fewer errors will occur with this type of streamlined process.
2. Standardized Maintenance Procedures
You have to be consistent with maintenance tasks to keep your property up to certain standards. It keeps you from having larger maintenance issues in the future.
One way to do this is to create standardized maintenance procedures. This will ensure consistency and maintenance efficiency.
What should you list on a detailed maintenance checklist? It should include routine tasks such as:
- Electrical inspections
- Smoke and carbon monoxide detector maintenance
- Plumbing repairs
- HVAC inspection/maintenance
- Seasonal maintenance
Standardization improves response time and quality of work. Each team member should have access to the checklists to keep the procedures running smoothly.
3. Foster Clear Communication
Do you have an online portal where tenants can easily report maintenance issues? This goes a long way in keeping communication lines open.
When you make it easy for tenants to report a problem, they won't let it go until it becomes a bigger problem. The reporting system should have an online form to fill out with an email address and a designated phone number for maintenance issues and emergencies.
A link to updates will keep the tenant informed about the work progress so they know what to expect. Tenants will feel more satisfied when they know what the response time will be and can track progress.
4. Schedule Regular Inspections
Regular routine inspections keep you ahead of any potential problems that can turn into major complications. Using this proactive approach saves you time and money.
Use your maintenance software system to create a schedule for routine inspections of areas like the roof, foundation, and gutters. Track inspection dates and outcomes.
Maintenance Coordination for Your Investment Properties
The importance of maintenance coordination cannot be overstated as it applies to successful property management. Maintenance team efficiency will help you streamline the upkeep of your property and save you time and money.
Are you thinking of putting your investment property in the hands of a property management company? Our team of professionals at PMI of the Midlands offer the highest quality property management services. Our maintenance scheduling methods and repair request handling will help you achieve success.
Contact us today to schedule a consultation.
